Writing Doctoral Dissertation Systematic Approach To Coaching

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Rebecca Schwartz-Bishir, PhD. is a deeply compassionate, thoughtful, insightful coach with a tremendous range of academic and coaching knowledge and expertise. She offers academic expertise at the highest standard. At the interpersonal level, Dr. Schwartz-Bishir is truly a remarkable human being. Her empathy, listening approach, and academic feedback helped me at many levels in each and every coaching session. Sessions were richly detailed in an exchange of ideas and concepts that helped me to ‘think ahead’ on a daily basis and forge a weekly plan for my work. Every session helped to provide a new set of skills and strategies for surviving the dissertation! The personal approach that she provides offers the chance for dialogue that furthers insight into one’s learning styles, pacing, and schedule, along with grappling with feeling overwhelmed at times. Dr. Schwartz-Bishir understands the multiplicity of issues that can a rise when working on a dissertation, from illness, to family dynamics, to self-imposed existential dilemmas! She works patiently and thoroughly in providing extraordinarily ‘ on point’ feedback and help with staying on the dissertation path. At times when I thought I would never be able to complete my dissertation, she helped me to remind myself of my larger goals, and my strengths. The forest for the trees can be quite difficult to see when one is immersed in the tiny details of citations, paragraph contents, thematic focus, overall organization. It is easy to lose sight of the daily goals and markers that are the paths towards progress and completion. Dr. Schwartz-Bishir helped me every step of the way. I absolutely could not have completed my dissertation without her compassionate expertise as a coach. I have been transformed beyond any expectations, in an entirely positive fashion, by the coaching experience.


When the Ph.D. is completed, and one looks back, it is often hard to believe that the process actually took place from start to finish and that the document is out the door! Rebecca helped me to ground myself in everyday deadlines and in forging a weekly Action Plan. She encouraged me to celebrate milestones, to treat myself in a healthy fashion, and never once offered a superficial response to the issues at hand. She helped me to develop a detailed and workable set of tools to approach such a large and significant project. I am ever grateful to Dr. Schwartz-Bishir and to Dr. Alison Miller for helping me to ‘find’ Rebecca, and also offering me supportive confirmation and feedback along the way. This is an academically sophisticated, highly intellectual, deeply skilled team that is dedicated and committed to the success of each individual on the dissertation path. I extend my highest praise and kudos to Dr. Schwartz-Bishir, and to the entire team, for your extraordinary work. Thank you. I am now proud to add Ph.D. to my academic signature.

At some point in the process of writing your dissertation, it will be time to revise your work. For many dissertation writers, this part of the process is easier than writing the first draft. It can even be fun or exciting as you develop your ideas further, explore new territory, and polish your work. Bolker (1989) noted that one of the best kept writing secrets is that the more you revise, the clearer, more fluid and more natural your writing will be. It is not inspiration but hard work that produces simple, elegant writing (p. 116). Yet making revisions can be overwhelming and anxiety provoking.

Here a few key recommendations to help you make revisions. First, it is often better to print a hard copy of your work and make revisions directly on the printed copy. Many students try to revise their dissertation while scrolling up and down a computer screen. This approach may work well if you are revising individual sentences or paragraphs. If you are trying to reorganize a section or a chapter or make fairly substantial revisions, it is usually better to have a printed copy so you can lay pages out side by side and see larger parts of your dissertation instead of just one page at a time.

Second, if your revisions are substantial or based on someone else’s feedback, it is a good idea to first make an inventory of the changes you will need to make before launching into the revisions. Usually feedback consists of editing and substantive suggestions. Based on this feedback you can make an itemized list of the changes you need to make. I refer to this list as a “revision inventory.” Your first inventory item is to make all of the recommended line edits (spelling, grammar, rephrasing, or cutting of sentences). You do not need to list an inventory item for each line edit. Next, list out each suggested substantive change as an item on the list. If the person reviewing your dissertation commented on page 2 of your draft that you need to add more literature to a particular paragraph or strengthen a certain aspect of your argument, you would note that task as your second inventory item. Then if the reviewer states that your description of a particular study is confusing and needs clarification, you would note this needed change as your third inventory item.

Read through the entire document until you have catalogued all of the feedback, noting any questions you have for the person reviewing your dissertation regarding the feedback. You can also read your dissertation yourself and create a revision inventory based on your own instincts about what substantive changes you think you need to make. Either type of inventory is something you can readily use when you make your action plan for a given week. You can assign specific inventory items to specific days so that the revision process is more systematic and feels more doable. I have found that my clients, who consistently make these kinds of inventories, make their revisions in a timelier manner and are better able to handle feedback that seems harsh or unfair. Usually when you face the feedback directly, you will see that it is not as harsh or as impossible to address as it may have seemed at first glance.

A third strategy is to read your work and deconstruct it in some way. Graduate students often tell me that revising their work feels overwhelming. What I suggest to students is that they do a “deconstruction” of their most recent draft. This deconstruction consists of reading the draft to determine what has been written, what seems out of place, what seems to be missing, what is worth keeping as is, and what needs substantial revision or reorganization. Many of my clients create a reverse outline where they outline what has already been written. This outline does not need to be formal. It could simply be a list of subject headings, points being made under each subject heading and notes about what is missing, confusing, disorganized and so forth. Part of this deconstruction can also involve making notes to yourself about further reading you need to do and questions or dilemmas you would like to discuss with others. Creating a reverse outline can be a very helpful strategy to help you develop a new outline of how you want to revise your existing work. In addition, Bolker (1998) made a couple of other good suggestions about making revisions. One, she recommended reading your work out loud to hear how it sounds. Two, the author suggested deliberately reading your work with the aim of simplifying sentences, being more direct and reducing your use of jargon. However you go about making revisions, keep strategizing to find the approach or approaches that work best for you.

This article was written by Alison Miller, PhD, owner of The Dissertation Coach, a business dedicated to helping doctoral and master’s students successfully earn their graduate degrees.

Please visit www.thedissertationcoach.com for more information.

Copyright August 2007 by Alison Miller, Ph.D., The Dissertation Coach

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