Correct Format Of A Essay

General Essay Writing Tips


Despite the fact that, as Shakespeare said, "the pen is mightier than the sword," the pen itself is not enough to make an effective writer. In fact, though we may all like to think of ourselves as the next Shakespeare, inspiration alone is not the key to effective essay writing. You see, the conventions of English essays are more formulaic than you might think – and, in many ways, it can be as simple as counting to five.

The Five Paragraph Essay

Though more advanced academic papers are a category all their own, the basic high school or college essay has the following standardized, five paragraph structure:

Paragraph 1: Introduction
Paragraph 2: Body 1
Paragraph 3: Body 2
Paragraph 4: Body 3
Paragraph 5: Conclusion

Though it may seem formulaic – and, well, it is - the idea behind this structure is to make it easier for the reader to navigate the ideas put forth in an essay. You see, if your essay has the same structure as every other one, any reader should be able to quickly and easily find the information most relevant to them.

The Introduction

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The principle purpose of the introduction is to present your position (this is also known as the "thesis" or "argument") on the issue at hand but effective introductory paragraphs are so much more than that. Before you even get to this thesis statement, for example, the essay should begin with a "hook" that grabs the reader’s attention and makes them want to read on. Examples of effective hooks include relevant quotations ("no man is an island") or surprising statistics ("three out of four doctors report that…").

Only then, with the reader’s attention "hooked," should you move on to the thesis. The thesis should be a clear, one-sentence explanation of your position that leaves no doubt in the reader’s mind about which side you are on from the beginning of your essay.

Following the thesis, you should provide a mini-outline which previews the examples you will use to support your thesis in the rest of the essay. Not only does this tell the reader what to expect in the paragraphs to come but it also gives them a clearer understanding of what the essay is about.

Finally, designing the last sentence in this way has the added benefit of seamlessly moving the reader to the first paragraph of the body of the paper. In this way we can see that the basic introduction does not need to be much more than three or four sentences in length. If yours is much longer you might want to consider editing it down a bit!

Here, by way of example, is an introductory paragraph to an essay in response to the following question:

"Do we learn more from finding out that we have made mistakes or from our successful actions?"

"No man is an island" and, as such, he is constantly shaped and influenced by his experiences. People learn by doing and, accordingly, learn considerably more from their mistakes than their success. For proof of this, consider examples from both science and everyday experience.

DO – Pay Attention to Your Introductory Paragraph

Because this is the first paragraph of your essay it is your opportunity to give the reader the best first impression possible. The introductory paragraph not only gives the reader an idea of what you will talk about but also shows them how you will talk about it. Put a disproportionate amount of effort into this – more than the 20% a simple calculation would suggest – and you will be rewarded accordingly.

DO NOT – Use Passive Voice or I/My

Active voice, wherein the subjects direct actions rather than let the actions "happen to" them – "he scored a 97%" instead of "he was given a 97%" – is a much more powerful and attention-grabbing way to write. At the same time, unless it is a personal narrative, avoid personal pronouns like I, My, or Me. Try instead to be more general and you will have your reader hooked.

The Body Paragraphs

The middle paragraphs of the essay are collectively known as the body paragraphs and, as alluded to above, the main purpose of a body paragraph is to spell out in detail the examples that support your thesis.

For the first body paragraph you should use your strongest argument or most significant example unless some other more obvious beginning point (as in the case of chronological explanations) is required. The first sentence of this paragraph should be the topic sentence of the paragraph that directly relates to the examples listed in the mini-outline of introductory paragraph.

A one sentence body paragraph that simply cites the example of "George Washington" or "LeBron James" is not enough, however. No, following this an effective essay will follow up on this topic sentence by explaining to the reader, in detail, who or what an example is and, more importantly, why that example is relevant.

Even the most famous examples need context. For example, George Washington’s life was extremely complex – by using him as an example, do you intend to refer to his honesty, bravery, or maybe even his wooden teeth? The reader needs to know this and it is your job as the writer to paint the appropriate picture for them. To do this, it is a good idea to provide the reader with five or six relevant facts about the life (in general) or event (in particular) you believe most clearly illustrates your point.

Having done that, you then need to explain exactly why this example proves your thesis. The importance of this step cannot be understated (although it clearly can be underlined); this is, after all, the whole reason you are providing the example in the first place. Seal the deal by directly stating why this example is relevant.

Here is an example of a body paragraph to continue the essay begun above:

Take, by way of example, Thomas Edison. The famed American inventor rose to prominence in the late 19th century because of his successes, yes, but even he felt that these successes were the result of his many failures. He did not succeed in his work on one of his most famous inventions, the lightbulb, on his first try nor even on his hundred and first try. In fact, it took him more than 1,000 attempts to make the first incandescent bulb but, along the way, he learned quite a deal. As he himself said, "I did not fail a thousand times but instead succeeded in finding a thousand ways it would not work." Thus Edison demonstrated both in thought and action how instructive mistakes can be.

DO – Tie Things Together

The first sentence – the topic sentence - of your body paragraphs needs to have a lot individual pieces to be truly effective. Not only should it open with a transition that signals the change from one idea to the next but also it should (ideally) also have a common thread which ties all of the body paragraphs together. For example, if you used "first" in the first body paragraph then you should used "secondly" in the second or "on the one hand" and "on the other hand" accordingly.

DO NOT – Be Too General

Examples should be relevant to the thesis and so should the explanatory details you provide for them. It can be hard to summarize the full richness of a given example in just a few lines so make them count. If you are trying to explain why George Washington is a great example of a strong leader, for instance, his childhood adventure with the cherry tree (though interesting in another essay) should probably be skipped over.

A Word on Transitions

You may have noticed that, though the above paragraph aligns pretty closely with the provided outline, there is one large exception: the first few words. These words are example of a transitional phrase – others include "furthermore," "moreover," but also "by contrast" and "on the other hand" – and are the hallmark of good writing.

Transitional phrases are useful for showing the reader where one section ends and another begins. It may be helpful to see them as the written equivalent of the kinds of spoken cues used in formal speeches that signal the end of one set of ideas and the beginning of another. In essence, they lead the reader from one section of the paragraph of another.

To further illustrate this, consider the second body paragraph of our example essay:

In a similar way, we are all like Edison in our own way. Whenever we learn a new skill - be it riding a bike, driving a car, or cooking a cake - we learn from our mistakes. Few, if any, are ready to go from training wheels to a marathon in a single day but these early experiences (these so-called mistakes) can help us improve our performance over time. You cannot make a cake without breaking a few eggs and, likewise, we learn by doing and doing inevitably means making mistakes.

Hopefully this example not only provides another example of an effective body paragraph but also illustrates how transitional phrases can be used to distinguish between them.

The Conclusion

Although the conclusion paragraph comes at the end of your essay it should not be seen as an afterthought. As the final paragraph is represents your last chance to make your case and, as such, should follow an extremely rigid format.

One way to think of the conclusion is, paradoxically, as a second introduction because it does in fact contain many of the same features. While it does not need to be too long – four well-crafted sentence should be enough – it can make or break and essay.

Effective conclusions open with a concluding transition ("in conclusion," "in the end," etc.) and an allusion to the "hook" used in the introductory paragraph. After that you should immediately provide a restatement of your thesis statement.

This should be the fourth or fifth time you have repeated your thesis so while you should use a variety of word choice in the body paragraphs it is a acceptable idea to use some (but not all) of the original language you used in the introduction. This echoing effect not only reinforces your argument but also ties it nicely to the second key element of the conclusion: a brief (two or three words is enough) review of the three main points from the body of the paper.

Having done all of that, the final element – and final sentence in your essay – should be a "global statement" or "call to action" that gives the reader signals that the discussion has come to an end.

In the end, then, one thing is clear: mistakes do far more to help us learn and improve than successes. As examples from both science and everyday experience can attest, if we treat each mistake not as a misstep but as a learning experience the possibilities for self-improvement are limitless.

DO – Be Powerful

The conclusion paragraph can be a difficult paragraph to write effectively but, as it is your last chance to convince or otherwise impress the reader, it is worth investing some time in. Take this opportunity to restate your thesis with confidence; if you present your argument as "obvious" then the reader might just do the same.

DO NOT – Copy the First Paragraph

Although you can reuse the same key words in the conclusion as you did in the introduction, try not to copy whole phrases word for word. Instead, try to use this last paragraph to really show your skills as a writer by being as artful in your rephrasing as possible.

Taken together, then, the overall structure of a five paragraph essay should look something like this:

Introduction Paragraph

  • An attention-grabbing "hook"
  • A thesis statement
  • A preview of the three subtopics you will discuss in the body paragraphs.

First Body Paragraph

  • Topic sentence which states the first subtopic and opens with a transition
  • Supporting details or examples
  • An explanation of how this example proves your thesis

Second Body Paragraph

  • Topic sentence which states the second subtopic and opens with a transition
  • Supporting details or examples
  • An explanation of how this example proves your thesis

Third Body Paragraph

  • Topic sentence which states the third subtopic and opens with a transition
  • Supporting details or examples
  • An explanation of how this example proves your thesis

Concluding Paragraph

  • Concluding Transition, Reverse "hook," and restatement of thesis.
  • Rephrasing main topic and subtopics.
  • Global statement or call to action.

More tips to make your essay shine

Planning Pays

Although it may seem like a waste of time – especially during exams where time is tight – it is almost always better to brainstorm a bit before beginning your essay. This should enable you to find the best supporting ideas – rather than simply the first ones that come to mind – and position them in your essay accordingly.

Your best supporting idea – the one that most strongly makes your case and, simultaneously, about which you have the most knowledge – should go first. Even the best-written essays can fail because of ineffectively placed arguments.

Aim for Variety

Sentences and vocabulary of varying complexity are one of the hallmarks of effective writing. When you are writing, try to avoid using the same words and phrases over and over again. You don’t have to be a walking thesaurus but a little variance can make the same idea sparkle.

If you are asked about "money," you could try "wealth" or "riches." At the same time, avoid beginning sentences the dull pattern of "subject + verb + direct object." Although examples of this are harder to give, consider our writing throughout this article as one big example of sentence structure variety.

Practice! Practice! Practice!

In the end, though, remember that good writing does not happen by accident. Although we have endeavored to explain everything that goes into effective essay writing in as clear and concise a way as possible, it is much easier in theory than it is in practice.

As a result, we recommend that you practice writing sample essays on various topics. Even if they are not masterpieces at first, a bit of regular practice will soon change that – and make you better prepared when it comes to the real thing.

Now that you’ve learned how to write an effective essay, check out our Sample Essays so you can see how they are done in practice.

Essay Writing Center

Related Content:

Essay format has nothing to do with the actual content of the essay, it is how you organize and present it. Essay format gives the physical look of your essay as the eye scans the pages without reading the words.


MLA Essay Format with Example

APA Essay Format with Example

Chicago Essay Format


Why Is Formatting Important?

It is estimated that essay formatting can account for at least ten percent of your overall grade. This can be the difference between getting an "A" or a "D." Thus, paying close attention to your formatting is a relatively easy way to improve your grade.

Since formatting is often done after all the research and writing is accomplished, many students are too tired to give formatting the proper attention. They may also be rushed for time since this is the last task they do. For these reasons, you may want to start your essay assignment early enough that you can do your formatting on a different day than you actually research and write your essay. You can also enlist professional services like ours to help you format your essay perfectly and perhaps proofread your final draft as well.

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What Formatting Styles Are There?

Most common formatting styles are MLA, APA, Harvard & Chicago. MLA is the most typical one, and if you are unsure how your essay should be formatted, use MLA as the default formatting style.

The essay formatting rules depend only on the formatting standards, as prescribed by MLA, APA or Chicago style guides. Many styles erroneously think that academic (or complexity) level of your paper will influence the overall essay format. This is obviously a myth: if you need to write an MLA style essay, it will look same for high-school, college or university level. The Same statement is also true for APA & Chicago formatting styles.

What Are the Differences in Formatting Styles? 

Each formatting style sets its own requirements towards a number of things, including:

  • Title pages
  • Spacing between lines
  • Paragraphs
  • Page numbering
  • Margins
  • Font size
  • Indentation
  • Binding
  • Proofreading etc. 

Every formatting style has its respective formatting guide that can be easily purchased as a soft copy or a hard copy. There is, however, a great deal of information on each of these styles that is available online. Here are some useful links: 

Numbering Pages and Paragraphs

Always number every page of your essay in consecutive order. Put the number for each page in the upper right-hand corner half an inch from the top and flush with the right margin. It is a good practice to include your last name before each number in case the pages get jumbled up with other essays. An example would be: Smith, 2.

Keep your numbers very simple. Do not put periods after page numbers and do not underline them. Do not put quotations marks around them. Do not use a fancy font or embellish them with graphics of any kind. Use Arabic numerals (1, 2, 3) instead of Roman numerals (I, II, III).

The Importance of Double Spacing and Leaving Wide Margins

Part of the purpose in writing an essay in an academic environment is to obtain constructive feedback from your teacher or professor. This allows you to improve with each re-write and with each subsequent essay you write.

In order to leave enough room for your teacher or professor to leave his or her comments, be sure to double space between each line of text. Be sure to also leave a one-inch wide margin on all sides of the paper.

Spacing Between Words and Sentences

Always leave a single space between each word in a sentence. You should also leave a single space after each comma, semicolon, and colon. Never leave a space in front of the punctuation at the end of a sentence. It is traditional to leave two spaces between sentences. However, it is has become increasingly acceptable to include only one space between sentences. If in doubt, ask your teacher or professor for his or her preference.

Indentation of Paragraphs and Quotes

Traditionally, the first line of a new paragraph was always indented. However, many teachers and professors now prefer that students start new paragraphs flush with the left margin of the paper. For this reason, if your instructor does not offer guidance on this when they give an essay assignment, you may want to ask them what they prefer. Whether you indent or not, be sure to be consistent throughout your entire essay.

If you do indent paragraphs, it is traditional to indent seven spaces or half an inch from the left margin. For quotes, it is traditional to indent ten spaces, or a full inch from the left margin, to set them apart more distinctly than paragraphs.

Spacing Between Paragraphs

Since you are double spacing between lines, it is best to insert four spaces between paragraphs so the eye can more readily distinguish between paragraphs.

How to Handle Titles in Your Essay Format

There should be a formatting distinction made between longer full-length works and shorter works such. Longer works should be underlined. These include books and plays. Shorter works should be placed inside quotation marks. These include newspaper articles, magazine articles, book chapters, essays, and blog posts. When in doubt, use quotation marks or consult the MLA Handbook.

The first letter of each word in a title should be capitalized with three exceptions. First, do not capitalize articles ("a", "an", "the"). Second, do not capitalize prepositions ("on", "of", "in", "over", "under"). Third, do not capitalize conjunctions ("and", "because", "but").

Never Write in All Capitalizations

Capitalization should be used sparingly or it will tend to irritate the reader and detract from your overall points. Although you may be tempted to capitalize every letter in an important headline, resist this temptation and add your emphasis in the words you choose.

Table of Contents Guidelines

Essays are much shorter than books. Therefore, most do not require a table of contents. However, if your essay is lengthy, or your instructor suggests it, you may want to include one.

For most essays, you'll want to include the following sections in your table of contents:

  • Introduction
  • Body
  • Conclusion
  • Works Cited

You can also provide subsections for the body since this is the lengthiest part of your essay. Beside each section and subsection, include a page number, in a simple format, for easy reference.

How to End Your Essay

Many students feel it necessary to embellish the end of their essay with a fancy graphic. This is not necessary and may even annoy your teacher or professor. Simply end your essay with the last period of your last sentence and leave it at that. Similarly, you do not need to write "The End."

Be Sure to Bind Your Essay

You should always bind together all the sheets of paper in your essay because it is quite easy for loose sheets to become scrambled or even lost. If you use a stapler, be sure to staple the upper left corner so the page numbers on the upper right corner still show. The same is true if you use a paper clip. You may also want to take your essay to a business center and have the left edges bound.

Summary

Writing a good essay takes practice and patience. Don't be too hard on yourself if you don't get an "A" on your first few attempts. If you are not satisfied with your grades, schedule an appointment with your teacher or professor and politely ask them for suggestions on how you can improve. Be sure to ask them about essay format as well as the content of your writing.

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